Lease Execution Stage: What Tenants Need to Do Before Moving In

Securing Brisbane commercial office space is an exciting milestone, but before you can move into your new tenancy, there’s one final step to complete — lease execution.

Whether you’ve committed to Brisbane CBD office space, a premium office space Brisbane, or a smaller fitted suite, understanding the lease execution process will ensure a smooth transition into your new office.

This guide outlines exactly what happens after signing an Offer to Lease and what’s required before you gain access to your office space for lease Brisbane.

What Happens After You Sign an Offer to Lease?

Once an Offer to Lease is agreed and your deposit is paid (typically one month’s gross rent plus GST), the landlord will instruct their solicitors to prepare the formal lease documents.

For tenants securing Brisbane office space for rent, this documentation can include:

• Lease Agreement
• Fit out and Incentive Deed
• Car Parking Licence (if applicable)

These documents are then issued to the tenant for review, negotiation, and final execution.

Step-by-Step Lease Execution Process

Once all documents are agreed and issued in final form, the execution process begins.

1. Print & Sign the Lease Documents

You will need to:

• Print three single-sided copies of the lease
• Sign all relevant pages

If leasing under a company structure:

• Must be signed by two Directors, or
• One Director and one Company Secretary

No witness is typically required.

This applies across most Brisbane CBD office for lease transactions.

2. Sign Supporting Documents

In addition to the lease, you’ll need to:

• Print two single-sided copies of all supporting documents
• Sign where required

This may include fit out agreements or incentive documentation, particularly for spec fit out office Brisbane or fitted office space Brisbane deals.

3. Return Documents to the Landlord’s Solicitor

Once signed:

• All documents are returned to the landlord’s solicitor
• The landlord then completes their execution process

This finalises the legal agreement for your commercial property Brisbane tenancy.

4. Provide the Bank Guarantee

A bank guarantee is a standard requirement across most Brisbane office leasing transactions.

You will need to:

• Arrange the guarantee through your bank
• Provide the original document to the landlord’s solicitor

You’ll typically receive a Bank Guarantee Guide outlining:

• Landlord (favouree) details
• Tenant and tenancy details
• Guarantee amount
• Delivery instructions and required wording

This is a critical step before accessing your corporate office space Brisbane.

5. Pay Lease Registration Fees

Tenants are generally required to:

• Deposit funds into the landlord solicitor’s trust account
• Cover lease registration costs

These costs vary depending on the lease and property type, including A-grade office Brisbane and boutique office space Brisbane.

6. Provide Insurance Certificates

Before access is granted, you must supply:

• Certificates of currency for required insurances

This ensures compliance with lease obligations for your professional office suites Brisbane.

If needed, the landlord’s solicitor can assist with estimating the value of any existing fit out for insurance purposes.

When Do You Get Access to the Space?

Once all of the following are completed:

• Lease documents signed and returned
• Bank guarantee provided
• Fees paid
• Insurance certificates submitted

You can expect to receive access to your tenancy.

This applies whether you’re moving into:

• A small office space Brisbane CBD
• A 150sqm office Brisbane CBD
• Or a larger whole floor office Brisbane

Why This Stage Matters

The lease execution stage is often underestimated, but delays here can push back:

• Fit out timelines
• Move-in dates
• Business operations

For tenants securing office space near Central Station Brisbane or office space near Queen Street Mall, timing can be especially important when coordinating staff relocation and client access.