Finding & securing your  ideal office space

Save Time – Get Your Brief Right Up Front

When searching for office space for lease in Brisbane, the most valuable step you can take is preparing a clear brief. A well-considered brief ensures you’re only inspecting offices that align with your business’s current and future needs, ultimately saving time and money during the search process.

Why Your Brief Matters

The commercial office leasing market is competitive, and no two businesses have the same requirements. By defining your needs early, you’ll help our team narrow down the shortlist to spaces that are the right fit for your size, budget, and style of working.

Key Questions to Ask Before You Start

1. What are my real space requirements?

Getting the size right is one of the most important steps in any office leasing process. Taking too little space can leave your team cramped and limit your ability to grow, while too much space means paying for square metres you don’t use. Modern workplaces are often designed around open-plan layouts, with density ratios averaging 1 person per 10–11m². However, businesses with heavy storage, collaboration zones, or client-facing areas may need more space.

At Caden Office Leasing, our agents work closely with you to benchmark your requirements and compare options across the Brisbane CBD. This ensures you’re planning for both your current headcount and future growth. To make this even easier, we provide a free Office Space Calculator. By entering your team size and workplace preferences, you’ll receive an instant estimate of the tenancy size that best suits your business.

👉 [Use the Office Space Calculator here]

2. How many workstations are required?

Workstations are the backbone of most offices, so knowing how many you need upfront ensures your shortlisted spaces are practical. Beyond simply counting staff, consider whether you’ll include hot desks, touchdown areas, or shared benches for flexibility. For teams working hybrid schedules, you may not need a 1:1 desk-to-staff ratio, but it’s important to balance efficiency with comfort. Our agents can help assess this balance based on the way your team operates day to day.

3. Do I need enclosed offices, and if so, how many?

While open-plan layouts dominate the market, enclosed offices still play a key role in certain industries. Senior executives, legal professionals, or client managers may require private offices to hold confidential conversations. Some businesses also prefer a mix of open work areas and enclosed offices to support both collaboration and focus work. Determining the balance early helps when assessing a commercial lease and potential fit out options — and our team can guide you on which buildings offer the right flexibility.

4. How many meeting rooms will best suit my business?

From small huddle rooms to large boardrooms, meeting spaces shape how your team collaborates and hosts clients. Consider the frequency of internal versus external meetings, whether video conferencing facilities are needed, and if multiple rooms are required at once. Tenancies in Brisbane’s CBD often come with flexible fit outs, and our agents can show you options with the right mix of meeting facilities for your needs.

5. What is my budget range?

Your budget is more than just rent per square metre. With commercial office leasing, you should factor in outgoings (building operating costs), fit out, car parking, and incentives offered by landlords.

Our agents will help you break down all leasing costs — not just rent — so you can confidently compare options across Brisbane’s office market and negotiate incentives that add real value. This ensures your shortlist only includes properties within your true budget range.

6. Which Brisbane CBD or fringe locations are preferred?

Location is a key driver of staff attraction and retention. Do you want to be in the heart of the Golden Triangle for financial services clients, near transport hubs like Central Station, or in fringe suburbs offering more affordable office space for rent in Brisbane? Think about your employees’ commute, access to lifestyle amenities, and proximity to clients.

With in-depth knowledge of both the CBD and fringe markets, our team can help you weigh up the trade-offs between premium visibility, transport convenience, and value-driven locations.

7. What is the required move-in date?

Timeframes are crucial when negotiating a commercial lease. If you need immediate occupation, you’ll need to focus on fitted suites that are ready-to-go. If your move is 6–12 months away, you may have more flexibility to consider speculative fit outs or negotiate custom-built solutions.

Our agents stay across upcoming vacancies and landlord fit out programs, so we can align your move-in date with the right tenancy opportunities.

8. Are there any special requirements?

Every business has unique needs, and identifying them early can save frustration later. Every business has unique needs, and identifying them early can save frustration later. Consider:

Technology – high-speed internet, server rooms, or dedicated IT infrastructure
Storage – secure filing or equipment areas
End-of-trip facilities – bike storage, showers, and lockers for staff wellbeing
Signage opportunities – external branding on high-profile CBD towers
Parking – essential for staff or client accessibility

Our team makes sure your non-negotiables are factored in early, so you only spend time inspecting offices that genuinely fit your business.

How Caden Office Leasing Can Help

At Caden Office Leasing, we provide resources to make the process faster and easier:

Mock Fit out Gallery: A collection of sample office fit out plans across different tenancy sizes. These visuals help you picture how a space could work for your team and provide valuable feedback to refine your brief.
Office Space Calculator: A free tool that estimates how much office space your business really needs, based on staff numbers and workplace preferences.

👉 Click here to calculate your office space needs